How to contribute material to the CDR

Depositing materials

UNC offers deposit, preservation and access services for your scholarly content through the CDR. Currently, all deposits into the CDR are mediated. CDR staff will work with you to successfully deposit your materials and associated descriptive information.

  • Faculty or student sends email to expressing interest in depositing materials into CDR
  • In consultation with repository staff or subject librarian, faculty or student will fill out an Ingest Survey. The Ingest Survey is reviewed by repository staff.
  • Once collection is deemed appropriate for deposit, faculty or student will sign the relevant deposit agreement.
  • Repository staff will gain access to materials. If there are any questions, library staff will contact the depositor.
  • Repository staff will notify depositor when materials are successfully uploaded into the CDR and will provide a URL to the material.


  • When you deposit works into the CDR, you do not give up your copyright to the material. The University of North Carolina does not seek nor claim copyright on material deposited into the CDR. We do ask for a Non-Exclusive License in order to make the material available on the web.
  • Non-Exclusive Deposit License


  • The chief purpose of the CDR is to provide for the long-term preservation of materials created by members of the UNC-Chapel Hill community.
  • Preservation and Stewardship Policy

How to prepare a collection for deposit

  • Organizing your files
    • Implement a file-naming convention that is simple, easy to remember and use. Use consistent file naming throughout the project.
  • Metadata
    • Metadata, or data about data, is essential for long-term access to and discovery of your material.
    • Get in touch with your subject librarian or repository staff to find out how to ensure you are creating metadata that will ensure discovery of your research.
  • Identifying material with access restrictions
    • Some materials in collections may contain sensitive information. Depositors need to identify these files so repository staff can successfully provide access control.